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| SECTION 1: NAME |
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The
name of the organization shall be HoopTime Basketball |
| SECTION 2: PURPOSE |
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| (a) |
To offer an amateur youth
basketball program through a volunteer base for all youth, and
to promote good sportsmanship and good citizenship. HoopTime
Basketball shall carry out its mission by: |
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a. |
Conducting programs that provide for,
enhance and strengthen participation and competition for amateur
athletes. |
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Working with other sports organizations to benefit amateur
athletes. |
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Conducting recognition programs for outstanding
amateur athletes who exhibit leadership, high moral character,
sportsmanship and ideals of amateurism. |
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| (b) |
To protect and promote the mutual interests of
its members. |
| (c) |
This corporation is organized as an
amateur youth basketball club exclusively for charitable and
educational purposes and to foster local, regional and national
amateur athletic competition within the meaning of section 501(c)(3)
of the Internal Revenue Code of 1986 (as amended), including
for such purposes, the making of distributions to organizations
which are recognized as exempt from tax under section 501(c)(3)
of the Internal Revenue Code of 1986, as now enacted or hereafter
amended. All funds, whether income or principal, and whether
acquired by gift or contributions or otherwise, shall be devoted
to said purposes. |
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| SECTION 1: PRINCIPAL OFFICE |
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The principal office of HoopTime Basketball,
hereinafter entitled the Corporation, shall be in the City of Juneau
or such place in Alaska as designated by resolution of the Board of
Directors of the Corporation. The corporation shall maintain an office
in the State of Alaska, as required by law. |
| SECTION 2: OTHER OFFICES |
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The corporation may have offices at such
other places both within or without the State of Alaska as the Board
of Directors may from time to time designate, or the business of the
corporation may require. |
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| SECTION 1: CLASSES |
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Membership shall consist of two (2) classes. |
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| (a) |
Board. Board members
are elected officials and the directors of the corporation and
shall manage its business and affairs and are the sole voting
members of the corporation. |
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| (b) |
Individual. Individual members consist
of volunteer and athletic members of HoopTime Basketball. Individual
members shall have voice but no vote at Board of Directors meetings. |
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| SECTION 2: QUALIFICATION AND APPLICATION |
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| (a) |
Members join HoopTime
Basketball by filing a proper application form, tendering the
proper fee in accordance with Article X Section 6 and meeting
the requirements for Board or individual memberships as stated
in these By-Laws. |
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ARTICLE IV
ANNUAL MEETING |
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| SECTION 1: ANNUAL MEETING |
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The annual meeting of the Board of Directors
shall be held on the second Monday in August of each year, if not
a legal holiday then on the next succeeding business day, at the principal
office of the corporation, or at such other place that the President
of the corporation may reasonably designate. At the annual meeting,
the directors shall elect by vote a Board of Directors, consider reports
of the affairs of the corporation and transact such other business
as may be properly brought before the meeting. In the event that the
annual meeting is not held on the date herein provided for such meeting,
the Directors shall cause a meeting in lieu thereof to be held as
soon thereafter as may be convenient. Such meeting shall be called
in the same manner as the annual meeting, and any business transacted
or elections held at such meeting shall be as valid as if transacted
or held at the annual meeting. |
| SECTION 2: SPECIAL MEETINGS |
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Special meetings may be called at any time
by the President, or in his absence by the Vice President, or by any
two Directors. |
| SECTION 3: NOTICE OF MEETINGS |
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Written or printed notice stating the place,
day and hour of the meeting and, in the case of a special meeting,
the purpose or purposes for which the meeting is called, shall be
delivered not less than ten (10) nor more than fifty (50) days before
the date of the meeting, either personally or by mail or by email,
by or at the direction of the President, the Secretary or the officer
calling the meeting, to each voting member. |
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ARTICLE V
BOARD OF DIRECTORS |
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| SECTION 1: POWERS |
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The business and affairs of the corporation
shall be managed by a Board of Directors who shall exercise or direct
the exercise of all corporate powers the Articles of Incorporation
or these Bylaws. |
| SECTION 2: NUMBER |
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| (a) |
The
Board of Directors shall consist of 11 (eleven) members until
the number be changed by the Board of Directors by amendment
of these Bylaws. No reduction of the number of Directors shall
have the effect of removing any director prior to the expiration
of his or her term of office. |
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| (b) |
The Board will
also include two (2) ex-officio, nonvoting directors, one to
represent CBJ Parks & Recreation and the Head Coach of HoopTime
Basketball. |
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| (c) |
Directors need not be residents
of the State of Alaska. |
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| SECTION 3: DUTIES |
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The management of the business affairs
of HoopTime Basketball is the sole responsibility of the Board of
Directors. The Board of Directors, in addition to the duties and powers
prescribed elsewhere in these By-Laws, shall have power and it shall
be its duty: |
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| (a) |
To elect officers
and Chairs of the Corporation. |
| (b) |
To establish
administrative committees. |
| (c) |
To prepare or cause to prepare
and review the annual budget of HoopTime Basketball. |
| (d) |
To call regular and special
meetings of the corporation. |
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To amend the By-Laws of
the corporation. (As provided in Article X Section 3) |
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| SECTION 4: COMPENSATION |
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The Board receives no compensation other
than reasonable expenses. |
| SECTION 5: ELECTION AND TENURE OF OFFICE |
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| (a) |
The Directors shall be elected at
the annual meeting to serve for two years, but are eligible
for re-election. Directors shall serve until their successors
are elected and qualified. Their term of office shall begin
immediately after election. |
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| (b) |
Election of new directors or election
of current directors to a second term will occur as the first
item of business at the annual meeting of the corporation. Directors
will be elected by a majority vote of the current directors. |
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| SECTION 6: RESIGNATION, TERMINATION AND
ABSENCES |
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| (a) |
Any officer may resign at any time
by giving written notice to the Board of Directors. Any such
resignation shall take effect upon receipt of such notice or
at any later time specified therein. Unless otherwise specified
therein, the acceptance of such resignation shall not be necessary
to make it effective provided that the Board Directors may reject
any post-dated resignations by notice in writing to the resigning
officer. |
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| (b) |
Resignation from the Board must be in writing
and received by the secretary. |
| (c) |
If a Board member has three or more
unexcused absences from Board meetings over the length of a
year, the Board may, at its discretion, take a vote to remove
the member. |
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| (d) |
A Board member may be removed, either
with or without cause, by a three-fourths vote of the Board
of Directors. |
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| SECTION 7: VACANCIES |
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| (a) |
A vacancy in the Board of Directors
shall exist upon the death, resignation or removal of any Director. |
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| (b) |
Vacancies in the Board of Directors
may be filled by a majority of the remaining Directors, though
less than a quorum, or by a sole remaining Director. Each Director
so elected shall hold office for the balance of the unexpired
term of his predecessor and until his successor is elected and
qualified. |
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| (c) |
When a vacancy on the Board exists,
the Secretary may receive nominations for new members from present
Board members two weeks in advance of a Board Meeting. These
nominations shall be sent out to Board members and voted upon
at the next Board meeting. These vacancies will be filled only
to the end of the particular Board member’s term. |
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| (d) |
If the Board of Directors accepts
the resignation of a Director tendered to take effect at a future
time, a successor may be elected to take office when the resignation
becomes effective. |
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| SECTION 8: MEETINGS |
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| (a) |
Meetings of the Board of Directors
shall be held at such place as may be designated from time to
time by the Board of Directors. |
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| (b) |
Regular meetings of the Board of Directors
may be held without notice at such time and place as set by
the Board of Directors. |
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| (c) |
An unscheduled official Board meeting
requires that each Board member have oral or written notice
at least ten (10) days in advance. |
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| (d) |
The annual meeting of the Board of
Directors shall be held on a date and a time designated by the
Board of Directors and in accordance with Article IV Section
1. |
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| (e) |
Special meetings of the Board of Directors
for any purpose or purposes may be called at any time by the
President, or in his absence by the Vice President, or by any
two Directors. |
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| (f) |
All meetings will be conducted under Roberts Rules
of Order. |
| (g) |
Order of Business. At all meetings
of the Board of Directors, the following is the order of business: |
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1. |
Roll Call |
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Reading, correction and adoption of minutes of
preceding meeting. |
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Unfinished Business. |
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Reports of Officers. |
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Reports of Committees. |
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The regular Election of Officers,
Chairs and other elective positions at the annual meeting only. |
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New Business |
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Resolutions and Orders. |
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9. |
Adjournment. |
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| SECTION 9: NOTICE OF SPECIAL MEETINGS |
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| (a) |
Notice of the time and place of special
meetings shall be given orally or delivered in writing personally,
by mail or email at least 24 hours before the meeting. |
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| (b) |
Notice of the time and place of holding
an adjourned meeting need not be given if such time and place
be fixed at the meeting adjourned. |
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| (c) |
Notice of any special meetings may
be waived by written consent, whether executed before of subsequent
to such meeting. Attendance of a Director at a meeting shall
constitute a waiver of notice of such meeting except where a
Director attends a meeting for the express purpose of objecting
to the transaction of any business because the meeting is not
lawfully called or convened. |
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| SECTION 10: QUORUM AND VOTE |
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| (a) |
A quorum must be attended by at least
50% percent of the Board members before business can be transacted
or motions made or passed. |
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| (b) |
A minority of the Directors, in the
absence of a quorum, may adjourn from time to time but may not
transact any business. |
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| (c) |
The action of a majority of the Directors
present at any meeting at which there is a quorum shall be the
act of the Board of Directors, unless the act of the greater
number is required by law, by the Articles of Incorporation
or these bylaws. |
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| (d) |
Members of the Board of Directors
entitled to vote may vote at any meeting either in person or
by written proxy filed before the meeting with the Secretary.
Proxies, to be valid, must be dated not more than one (1) month
before the meeting named therein and no proxy shall be valid
after the final adjournment of such meeting. |
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| (e) |
Each Director shall be entitled to
one vote in respect to any matters brought before meetings of
the Board of Directors. |
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| SECTION 1: DESIGNATION ELECTION QUALIFICATIONS |
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| (a) |
The officers of the corporation shall
be a President, a Vice President, a Secretary, a Treasurer,
a Chair of Coaches, a Chair of Facilities & Equipment, a
Chair of Fundraising & Events, a Chair of Program Planning
& Development, a Girls Division Representative, a Boys Division
Representative, and a Travel Coordinator and such other officers
as the Board of Directors shall from time to time appoint. The
officers shall be elected by and serve at the pleasure of the
Board of Directors. Two or more offices except the offices of
President and Secretary, may be held by the same person. |
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| (b) |
The Board of Directors in its discretion
may elect from among its members a chairman of the Board of
Directors who when present, shall preside at all meetings of
the Board of Directors and who shall have such other powers
as the Board may prescribe. |
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| SECTION 2: PRESIDENT |
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| (a) |
The President shall be the chief executive
officer of the corporation and shall, subject to the control
of the Board of Directors, have general supervision, direction
and control of the business and affairs of the corporation.
He shall preside at all meetings of the Board of Directors,
unless a chairman of the Board of Directors has been elected
and is present. He shall be an ex officio member of all the
standing committees, including an executive committee, if any,
shall have the general powers and duties of management usually
vested in the office of President of a corporation, and shall
have such other powers and duties as may be prescribed by the
Board of Directors or these Bylaws. |
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| (b) |
The President shall execute bonds,
mortgages and other contracts requiring a seal, except where
required or permitted by law to be otherwise signed and executed
or where the signing and execution thereof shall be expressly
delegated by the Board of Directors to some other officer or
agent of the corporation. |
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| (c) |
The president shall establish a Review
Committee at the annual meeting and appoint the Chair in accordance
with Article VIII Section 8. |
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| SECTION 3: VICE PRESIDENT |
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The Vice President shall, in the absence
or disability of the President and except as specially limited by
vote of the Board of Directors, perform the duties and exercise the
powers of the President. They shall perform such other duties and
shall have such other powers as prescribed by the Board of Directors. |
| SECTION 4: SECRETARY |
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| (a) |
The Secretary shall attend all meetings
of the Board of Directors and shall keep or cause to be kept
a book of minutes of all meetings of the Directors showing the
time and place of the meeting, whether it was regular or special,
and if special, how authorized, the notice given, the names
of those present and the proceedings thereof. |
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| (b) |
The Secretary shall give or cause
to be given such notice of the meetings of the Board of Directors
as is required by the Bylaws. He/She shall keep the seal of
the corporation and affix it to all documents requiring a seal,
and shall have such other powers and perform such other duties
as may be prescribed by the Board of Directors or by these Bylaws. |
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| SECTION 5: TREASURER |
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| (a) |
The Treasurer shall have the custody
of the corporate funds, shall keep full and accurate accounts
of receipts and disbursements in books belonging to the corporation
and shall deposit all moneys and other valuable effects in the
name and to the credit of the corporation in such depositories
as may be designated by the Board of Directors. |
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| (b) |
The Treasurer shall disburse the funds
of the corporation as may be ordered by the Board of Directors,
taking proper vouchers for such disbursements, and shall render
the President and the Board of Directors, at its regular meetings,
or when the Board of Directors so requires, an account of all
his/her transactions as Treasurer and of the financial condition
of the corporation. |
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| SECTION 6: ASSISTANTS |
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The Board of Directors may appoint or authorize
the appointment of assistants to the Secretary or Treasurer or both.
Such assistants may exercise the power of the Secretary or Treasurer,
as the case may be, and shall perform such duties as are prescribed
by the Board of Directors. |
| SECTION 7: GENERAL MANAGER |
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The Board of Directors may also appoint
or authorize the appointment of a General Manager, who shall hold
office at the pleasure of the Board. The Board of Directors may delegate
to the General Manager such executive powers and authority as they
may deem necessary to facilitate the handling and management of the
corporation’s property and interests. |
| SECTION 8: HEAD COACH |
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| (a) |
The Board of Directors will appoint
a Head Coach who shall serve for a term of 5 years. The Head
Coach shall serve until his/her successor is appointed. His/her
term shall begin immediately after appointment or at an agreed
upon date. |
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| (b) |
The Head Coach may be removed, either
with or without cause, by a three-fourths vote of the Board
of Directors. |
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| (c) |
Resignation as Head Coach must be in writing and
received by the Secretary. |
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The Head Coach must be a member of the Program
Planning & Development Committee. |
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The Head Coach’s primary purpose
is to serve as the final arbitrating authority for all aspects
of the game of basketball, as played in competition or practice
by all teams, coaches and players associated with HoopTime Basketball. |
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The Head Coach is also responsible
for insuring that all activities sponsored by HoopTime Basketball
adhere to Amateur Athletic Union (AAU) codes, rules and regulations;
and reflect the spirit of HoopTime’s Mission Statement,
Vision, and Basketball Philosophy. |
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| (g) |
The Head Coach shall chair the Coaches
Advisory Committee in the absence of The Chair of Coaches |
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| SECTION 9: CHAIR OF COACHES |
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| (a) |
The Chair of Coaches is chair to the Coaches
Advisory Committee. |
| (b) |
Responsible for the management and
operations of the Coaches Advisory Committee in accordance with
Article VIII Section 5. |
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| SECTION 10: CHAIR OF FACILITIES &
EQUIPMENT |
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| (a) |
The Chair of Facilities & Equipment is chair
to the Facilities &
Equipment Committee. |
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Responsible for the management and
operations of the Facilities & Equipment Committee in accordance
with Article VIII Section 6. |
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| SECTION 11: CHAIR OF FUNDRAISING &
EVENTS |
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| (a) |
The Chair of Fundraising & Events is chair
to the Fundraising
& Events Committee. |
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Responsible for the management and
operations of the Fundraising & Events Committee in accordance
with Article VIII Section 3. |
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| SECTION 12: CHAIR OF PROGRAM PLANNING
& DEVELOPMENT |
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| (a) |
The Chair of
Program Planning & Development is chair to the Program
Planning & Development Committee. |
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| (b) |
Responsible
for the management and operations of the Program Planning &
Development Committee in accordance with Article VIII Section
4. |
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| SECTION 13: GIRLS DIVISION REPRESENTATIVE |
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| (a) |
The Girls Division Representative
acts as ombudsman for all girls divisions, fielding all questions,
problems or complaints and directing them to the appropriate
authority. |
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| (b) |
The Girls Division Representative must be a member
of the Registration
Committee. |
| (c) |
Key responsibilities: |
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a. |
Acts as central contact
and liaison; passing information between the Board, Parents
and coaches. |
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b. |
Assists the secretary in collecting player fees
and forms |
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c. |
Uses registration forms to compile size information
for girls player uniforms. |
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d. |
Ensures Girls uniforms are properly distributed. |
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e. |
Collects Girls Division score sheets and assists
in tabulating data for box scores. |
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f. |
Posts box scores to local media outlets |
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g. |
Coordinates with the Coaches Advisory
Committee to organize and schedule any Girls Division make-up
games if necessary. |
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h. |
Ensures that all coaches complete
player evaluation forms, collects forms by end of the regular
season and delivers them to the Head Coach. |
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| SECTION 14: BOYS DIVISION REPRESENTATIVE |
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| (a) |
The Boys Division Representative acts
as ombudsman for all boys divisions, fielding all questions,
problems or complaints and directing them to the appropriate
authority. |
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| (b) |
The Boys Division Representative must be a member
of the Registration
Committee. |
| (c) |
Key responsibilities: |
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a. |
Acts as central contact
and liaison; passing information between the Board, Parents
and coaches. |
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b. |
Assists the secretary in collecting player fees
and forms |
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c. |
Uses registration forms to compile size information
for boys’ player uniforms. |
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d. |
Ensures boys’ uniforms are properly distributed. |
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e. |
Collects boys’ Division score sheets and
assists in tabulating data for box scores. |
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f. |
Posts box scores to local media outlets |
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g. |
Coordinates with the Coaches Advisory
Committee to organize and schedule any boys’ Division
make-up games if necessary. |
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h. |
Ensures that all coaches complete
player evaluation forms, collects forms by end of the regular
season and delivers them to the Head Coach. |
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| SECTION 15: TRAVEL COORDINATOR |
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| (a) |
The Travel Coordinator is chair to the Travel
Committee. |
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Responsible for the management and
operations of the Travel Committee in accordance with Article
VIII Section 8 |
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| SECTION 16: ADDITIONAL OFFICERS AND AGENTS |
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The Board of Directors may, in its discretion
and at any time, appoint such other officers or agents of the corporation
as it may deem advisable and necessary, and prescribe the duties thereof,
and it shall establish all necessary categories, and the designations
and salaries thereof, of employees of the corporation. |
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ARTICLE VII
EXECUTIVE AND OTHER COMMITTEES |
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| SECTION 1: UTILIZATION OF COMMITTEES |
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Subject to law, the provisions of the Articles
of Incorporation and the Bylaws, the Board of Directors may appoint
an executive committee and such other committees as may be necessary
from time to time, consisting of such number of its members and having
such powers as it may designate. Such committees shall hold office
at the pleasure of the Board. |
| SECTION 2: POWERS |
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The officers serve as the members of the
Executive Committee. Except for the power to amend the Articles of
Incorporation and Bylaws, the Executive Committee shall have all of
the powers and authority of the Board of Directors in the intervals
between meetings of the Board of Directors, subject to the direction
and control of the board of Directors. |
| SECTION 3: STANDING COMMITTEES |
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| (a) |
Board members are free to attend all
committee meetings, but should not feel obligated to do so unless
otherwise written in these bylaws or appointed to a committee
by the President. |
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| (b) |
There shall be eight (8) Standing
Committees: Finance, Fundraising & Events, Program Planning
and Development, Coaches Advisory, Facilities & Equipment,
Registration, Travel and Review. |
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| (c) |
The Chair of each committee will be a Board member. |
| (d) |
The body of the committees will be
comprised of Board members, Coaching staff, parents, volunteers
and other interested individuals from the community-at-large. |
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| SECTION 4: COMMITTEE MINUTES |
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All committees created by the Board shall
keep regular and detailed records of their activities and make regular
reports to the full Board of Directors. |
| SECTION 5: CONSULTANTS |
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The Board of Directors have the authority
to appoint one or more persons to serve as consultants to the Board.
Such consultants perform such special assignments as delegated to
them by the President and furnish such consultations on such matters
as requested by the Board. |
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ARTICLE VIII
STANDING COMMITTEES |
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| SECTION 1: COMMITTEE CHAIR DUTIES |
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The duties of the Chair of all committees
are as follows: |
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| (a) |
Presides at all meetings of the committee unless
otherwise provide for in these By-Laws. |
| (b) |
Sees that all duties and responsibilities
of the committee are properly and promptly carried out. |
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| (c) |
Appoints such sub-committees as may
be necessary to fulfill the duties and responsibilities of the
committee. |
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| (d) |
Communicates with the Committee members
to keep them fully informed of happenings and needed decisions
to carry out the committee’s responsibilities. |
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| (e) |
Keeps the President and the Secretary
informed of committee action and recommendations. |
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| (f) |
Forwards a copy of the minutes of all meetings
to the Secretary |
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| SECTION 2: FINANCE COMMITTEE |
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| (a) |
The Treasurer
is chair to the Finance Committee. The Finance Committee is
responsible for developing and reviewing fiscal procedures,
a fundraising plan, and annual budget with staff and other Board
members. |
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| (b) |
The Board must approve the budget,
and all expenditures must be within the budget. The Board or
the Executive Committee must approve any major change in the
budget. |
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| (c) |
The fiscal year shall be the calendar
year. Annual reports are required to be submitted to the Board
of Directors showing income, expenditures and pending income.
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| (d) |
The financial records of the organization
are public information and shall be made available to the Board
of Directors and the public. |
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| SECTION 3: FUNDRAISING & EVENTS COMMITTEE |
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| (a) |
The Chair
of Fundraising & Events is chair to the Fundraising
& Events Committee. The President of the Board of Directors
at the annual meeting shall appoint no fewer than two (2) additional
Board Members to the Fundraising & Events Committee. |
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| (b) |
Identifies and solicits funds from
external sources of support, working with the Program Planning
& Development committee. |
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| (c) |
In consultation with the treasurer,
finance committee and accounting and legal advisors, monitor
compliance with federal regulations regarding tax-exempt status,
fundraising and public support. |
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| (d) |
To establish a fundraising plan that
incorporates a series of appropriate vehicles, such as special
events, direct mail, product sales, etc. |
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| (e) |
To take the lead in certain types
of outreach efforts, such as chairing a dinner/dance committee
or hosting fundraising events, etc. |
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| (f) |
To be responsible for involvement
of all board members in fundraising, such as having board members
make telephone calls to ask for support, and |
| |
| (g) |
To monitor fundraising efforts to
be sure that ethical practices are in place, that donors are
acknowledged appropriately, and that fundraising efforts are
cost-effective. |
| |
| |
|
|
| SECTION 4: PROGRAM PLANNING & DEVELOPMENT
COMMITTEE |
| |
| (a) |
The Chair
of Program Planning & Development is chair to the Program
Planning & Development Committee. The Program Planning &
Development Committee is responsible for developing an annual
plan, overseeing and implementing new program development, and
monitoring and assessing existing programs. |
| |
| (b) |
The President must be a member of
the Program Planning & Development Committee and will act
as chair in the absence of the Chair of Program Planning &
Development. |
| |
| (c) |
The Head Coach must be a member of the Program
Planning & Development Committee. |
| (d) |
Represents the organization to the
community; enhances the organization's image, including communications
with the press |
| |
| (e) |
Develops policies for coaching staff,
player recruitment and selection, competition, and all other
programs. |
| |
| (f) |
All programs and policies must be presented to
the Board of Directors for final approval. |
| |
|
|
| SECTION 5: COACHESD ADVISORY COMMITTEE |
| |
| (a) |
The Chair
of Coaches is chair to the Coaches Advisory Committee. The
Coaches Advisory Committee serves as a forum and is responsible
for resolving issues relating to the competitive aspects of
HoopTime’s basketball program including coaching and practice
standards, discipline, competition, team assignments and coach
recruitment and training. |
| |
| (b) |
The Head coach must be a member of
the Coaches Advisory Committee and will act as chair in the
absence of the Chair of Coaches. |
| |
| (c) |
The Coaches Advisory Committee is comprised of
the senior coach from each division. |
| (d) |
Any coach not serving on this committee
may address the committee regarding any issues of concern. A
written request to attend a meeting must be submitted to the
Chair of Coaches, or in his absence the Head Coach, prior to
the meeting with an explanation of concern. |
| |
| (e) |
Conclusions reached and recommendations
made by this committee will be considered as advice to the Chair
of Coaches and the Head Coach. The Head Coach remains the final
arbiter and authority on basketball programs and issues. |
| |
| (f) |
To appeal the Head Coaches decision
a request must be made in writing to the Chair of Coaches who
will bring the matter to the attention of the Board of Directors. |
| |
| (g) |
The Chair of Coaches and the Head
Coach are responsible for keeping the Board of Directors informed
of issues and concerns of the coaches. |
| |
| |
|
|
| SECTION 6: FACILITIES & EQUIPMENT
COMMITTEE |
| |
| (a) |
The Chair
of Facilities & Equipment is chair to the Facilities
& Equipment Committee. The Facilities & Equipment Committee
is responsible for the custody, distribution, maintenance, repair
and replacement of all HoopTime owned or controlled equipment,
unless otherwise stipulated. |
| |
| (b) |
Responsible for procuring gym time for games and
practices. |
| |
a. |
Ensures or causes to ensure
that Trash bins are in place and gym is clean after games. |
| |
|
| |
b. |
Responsible for the storage and transportation
of; the bringing, hanging and taking down of HoopTime, AAU and
any other signs to be displayed at games. |
| |
|
| (c) |
Procures team equipment - balls, cones, etc. (on
approval from Board) |
| (d) |
Keeps inventory of all team specific equipment. |
| (e) |
Transports or makes arrangements with
other parents to have team equipment transported to and from
practices, games and tournaments. |
| |
| (f) |
Responsible for Jersey selection, purchase (on
approval from Board) and distribution. |
| |
|
|
|
| SECTION 7: REGISTRATION COMMITTEE |
|
| |
| (a) |
The Secretary
is chair to the Registration Committee. The Registration Committee
is responsible for coordinating and implementation of all aspects
of the registration process. |
| |
| (b) |
The Boys
Division Representative and The Girls
Division Representative must be a member of the Registration
Committee. |
| |
| (c) |
Key Responsibilities: |
| |
a. |
Develop and maintain an Athlete database.
Include: |
| |
|
| i. |
Child’s name |
| ii. |
Birth date |
| iii. |
Current grade |
| iv. |
Parents name |
| v |
Contact phone numbers; home, work, cell |
| vi |
Mailing and physical addresse |
| vii |
Email address |
| viii |
Emergency contact information |
| ix |
Second household information if any |
|
| |
b. |
Preparation of appropriate reports for Board
and Committee meetings |
| |
c. |
Coordination of mail outs for all publications. |
| |
d. |
Coordination of volunteer staff for database
input and relevant administration. |
| |
e. |
Coordination of volunteer staff for processing
of Registrations. |
| |
f. |
Training of volunteer staff involved with registration
process. |
| |
g. |
Develop financial budget relevant to the operation
of registration process |
| |
h. |
Coordinate parent helpers to handle Registration.
|
| (d) |
During Registrations |
| |
a. |
Collect registration forms and money |
| |
b. |
Check AAU membership list to see if registrant
is current AAU member. |
| |
|
| i. |
If they are
not a current member then they must be included on the
appropriate AAU membership form. This form requires a
parent or legal guardian signature. |
| |
|
| |
c. |
Give all registrants receipts. |
| |
d. |
Record registrants in Athlete database |
| |
e. |
Record fees paid |
| |
f. |
Keep all original forms, faxes, emails and checks
received in alphabetical order |
| |
g. |
Give Registration money/checks received to treasurer. |
| |
|
|
| |
|
|
|
| SECTION 8: TRAVEL COMMITTEE |
|
| |
| (a) |
The Travel
Coordinator is chair to the Travel Committee. The Travel
Committee is responsible for coordinating all aspects of out-of-town
travel. Researches options to maintain an economical and efficient
travel program. |
| |
| (b) |
Key Responsibilities |
| |
a. |
Preparation of appropriate reports
for Board and Committee meetings |
| |
b. |
Investigates and reports on a variety of transportation
options. |
| |
c. |
Coordination of volunteer staff required for
the implementation of transportation plans. |
| |
d. |
Training of volunteer staff involved with transportation
plans. |
| (c) |
Travel Details |
| |
a. |
Arranges for lodging, airlines tickets/schedules
and van rentals for all out-of-town tournament travel. |
| |
|
| |
|
| i. |
All Athletes’ rooms must
be situated on the SAME floor and if possible next to
the Coaches’ rooms. |
| |
| ii. |
Inform parents who wish to travel
with the team(s) to not use the Club Name; this causes
a lot of confusion and problems when setting up rooms
and during billing. |
| |
| iii. |
Request that pay per view and long distance
telephone services be shut off in all rooms except for
coaches’ rooms. |
| |
|
| |
b. |
Distribution of above information
to all persons who are traveling and parents who are not traveling
but have a child who is. Include Hotel phone number(s). |
| |
. |
| |
c. |
Coordination of room assignments
and distribution of a complete list to the Hotel as well as
the Head Coach and parents who are also traveling. |
| |
|
| |
d. |
Provision of a copy of the Players
Code of Conduct to the Hotel. This assures the management that
we have responsible athletes and that the club will impose consequences
for any Amateur Athletic Union (AAU) athlete that may prove
to be a problem when staying at their Hotel. |
| |
|
| |
|
|
|
| SECTION 9: REVIEW COMMITTEE |
|
| |
| (a) |
The President of the Board of Directors
at the annual meeting shall appoint no fewer than three (3)
Board Members to the Review Committee. The President shall also
appoint The Chair of the Review Committee. If possible, one
(1) member shall be an attorney at law currently active in the
practice of law, who shall conduct its disciplinary hearings.
|
| |
| (b) |
The Review Committee is responsible
for investigating, reviewing and holding, when necessary, hearings
concerning formal complaints of violations of any part of the
Corporations By-Laws or rules of conduct that are issued to
it’s members |
| |
| (c) |
The Review Committee may delegate
such of its designated authority and duty to an officer of the
Board as it deems prudent, but always subject to the aggrieved
party’s right of review and final adjudication by the
Review Committee |
| |
| |
|
|
| |
|
|
| |
ARTICLE
IX
CORPORATE RECORDS AND REPORTS |
| |
|
| SECTION 1: RECORDS |
|
| |
The corporation shall maintain adequate
and correct books, records and accounts of its business and properties.
All of such books, record and accounts shall be kept at its place
of business as fixed by the Board of Directors, except as otherwise
provided by law. |
| SECTION 2: INSPECTION |
|
| |
All books and accounts of the corporation
shall be open to inspection by the public in the manner and to the
extent required by law |
| SECTION 3: CERTIFICATION AND INSPECTION
OF BYLAWS |
| |
The original or a copy of the Bylaws and
any amendments thereto, certified by the Secretary, shall be open
to inspection by the public and Directors in the manner and to the
extent required by law. |
| SECTION 4: CHECKS, DRAFTS, ETC |
|
| |
All checks, drafts or other orders for
payment of money, notes or other evidences of indebtedness, issued
in the name of or payable to the corporation shall be signed or endorsed
by such person or persons and in such manner as shall be determined
by resolution of the Board of Directors. |
| |
|
|
| |
ARTICLE X
GENERAL PROVISIONS |
| |
|
| SECTION 1: FISCAL YEAR |
|
| |
The fiscal year shall be the calendar year. |
| SECTION 2: SEAL |
|
| |
The corporate seal shall be circular in
form, and shall have inscribed thereon the name of the corporation,
“HoopTime Basketball”, and the words “Corporate
Seal” and “State of Alaska”. |
| SECTION 3: AMENDMENT OF BYLAWS |
|
| |
| (a) |
Except as otherwise provided by law,
the Board of Directors may amend or repeal these Bylaws or adopt
new Bylaws. |
| |
| (b) |
These Bylaws may be amended by a three-quarters
majority of the Board of Directors. Proposed amendments must
be submitted to the Secretary to be sent out with regular Board
announcements. |
| |
| (c) |
Whenever an amendment or new bylaw
is adopted, it shall be copied in the minute book with the original
Bylaws in the appropriate place. If any bylaw is repealed, the
fact of repeal and the date on which the repeal occurred shall
be stated in such book and place. |
| |
|
| SECTION 4: INDEMNIFICATION |
|
| |
The corporation does hereby save and hold
harmless and indemnify the officers and directors of HoopTime Basketball
to the fullest extent allowed by law while acting reasonable within
the scope of their capacity as an officer or director. This indemnification
shall be considered to act secondarily and in excess to any coverage
afforded to any officer or director under any validly collectible
insurance policy from any source. |
| |
|
| SECTION 5: CONTRACTS |
|
| |
No contract or other transaction between
this corporation and any other corporation or concern shall be invalid
or avoidable merely by reason of the fact that one or more Directors
or officers of this corporation are interested in or are Directors
or officers of such other corporation or concern, and any Director
or officer of this corporation may be a part to, interested in or
profit from any contract or transaction with this corporation, provided
that the relationship, interest or profit is disclosed to the Board
of Directors of this corporation and the contract or transaction is
duly approved by action of a majority of the Directors present when
such action is taken, or consented to by a majority of the Directors
(without counting the vote of any Directors interested or related
if a vote is cast provide, that such Director may be counted for the
purposes of determining the existence of a quorum); no such Director,
acting as such, nor be liable for any loss incurred under or by reason
of such contract or transaction, merely by reason of such relationship
or interest. Where such Director’s vote is necessary to the
entering of such contract or transaction, the contract or transaction
shall not be void or voidable if it is fair to this corporation at
the time it is authorized or approved. |
| SECTION 6: FEES AND DUES |
|
| The Board of Directors determines annual
membership fees and categories. |
| |
| (a) |
Athletes |
| |
a. |
Fee includes
Annual AAU Individual Membership Dues. |
| (c) |
Volunteers |
| |
a. |
Are not required
to pay membership fees to HoopTime Basketball
b. Volunteers are required to be current AAU members. In order
to be covered by AAU insurance, volunteers must be AAU members.
Volunteers can become an AAU member by sending in the appropriate
application and tendering the proper fee in accordance with
AAU rules and regulations. |
| |
|
| |
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